About Us:
EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.
Job Title: Administrative Assistant
Job Summary: Provides general office duties, compiles and maintains records of business transactions and general office activities of establishment by performing the following duties.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
- Responds to telephone calls and greets visitors. Directs calls, takes messages and provides customers with routine information.
- Assists in organizing weekly, monthly meetings and other events as needed with minutes as required.
- Provides support to Facilities Director with corporate, client and vendor reporting, safety compliance and quicker database maintenance.
- Supports recruiting efforts
- Maintain employee personnel and training records.
- Prepare Weekly Payroll, track and maintain paid time off reports.
- Operates office machines such as computers, phones, and copying machines.
- Coordinate IT requests
- Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
- Purchases office supplies
- Creates PO's in JD Edwards financial program, codes/processes invoices for approval and payment, provides financial reporting support
- Submits uniform requests for technicians.
- Organize and Maintain all Business-related documentation.
- Supports business operations to ensure that all work is completed in accordance with the EFS Business System Standard Operating Procedures and Work Instructions.
- Maintain and update as necessary the Local Work Instructions files.
- Vendor management, contract Administration.
- Request and maintain certificates of insurance
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.